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Data Security Best Practices – Guide for 2021

Technological advancements have necessitated businesses to safeguard their data from cyber threats and use data security practices. In the pandemic years alone, several organizations have witnessed unique cyber threats that have cost them millions of dollars. This has compelled businesses to stay up to date with the rapid changes in technology and embed best data security practices in the organization.

What is Data Security?

Security best practices
Data Security Best Practices

Often, we see that data security is linked with data privacy. Data Security refers to the process of safeguarding the data against cyber threats, whereas Data Privacy is about procedures involved in how the data is handled according to the regulations and laws applicable. Several nations have enforced their own data security regulations that organizations must comply with. As regulatory compliance varies from one country to another, businesses need the assistance of GDPR Certified Data Protection Officers to carry out the tasks.

The most common threat faced by organizations in recent years is data breaches due to improper data security protocol. Often organizations fail to assess their employees’ behaviors, which results in unauthorized access to sensitive information. This forces organizations to incur huge non-compliance fines based on the extent of the infringement.

Presently, businesses have instilled various security systems to protect the potential access points for data breaches. Employees are now required to validate their login credentials for assuring that it is them and not any third party. Large enterprises have incorporated encryption algorithms to protect the sensitive information stored in their databases. The most recent practice followed by businesses is to secure their physical access points. Some of these measures include biometric verification, access key cards, and retinal scans. Besides these measures, organizations implement advanced data security practices to prevent data breaches.

Top Data Security Practices followed in 2021

Restricted access:

Among the top threats that organizations have faced, unhappy employees are one of the root causes. Employees have unrestricted access to the crucial information stored in the company’s database. Former employees tend to hold a grudge against the company and indulge in miscreant activities. This forces organizations to take necessary steps for erasing the credentials of former employees and update their security measures at regular intervals.

Policies on data usage:

Sensitive information has become an inevitable part of a company’s data for various reasons. This necessitates businesses to have a data usage policy defining how the data can be used and who can access the data. Prior to the creation of policies, the data gathered from various sources need to be categorized based on their significance. Businesses can develop software wherein a user cannot access the information after the task is complete.

Maintain a cybersecurity register:

Large enterprises are required to maintain a register for recording all the cybersecurity protocols initiated. The register can be used to train employees on the different kinds of cyber threats that harm the existence of the organization. Furthermore, stakeholders and employees can access the register to obtain specific information on the necessary action that was taken to curb the cyberthreats.

Instill state-of-the-art security framework:

Research unveiled that hackers look for weak secured points to steal information. As a result, large enterprises are forced to incur huge costs on antivirus software. Also, businesses can instill a complex firewall system to protect the organization from hackers. In most cases, organizations have internal firewalls as an additional protocol to safeguard confidential information.

Evaluate compliance programs:

The evolution of GDPR and other data protection laws have necessitated organizations to constantly monitor their compliance programs. This assists businesses to stay out of legal troubles and prevent data breaches. The laws vary for each country, requiring organizations to modify their strategies based on the countries they are serving. Therefore, assessing and evaluating the compliance programs at regular intervals is one of the best practices followed.

Gear up for threats:

Every organization needs to have a recovery plan for all possible cyber threats. This helps to get back the data that was lost. Required personnel can create a backup of files that contain sensitive information in a different location with the same security protocols and retrieve it when needed. Also, the data protection team can need to constantly look for potential attacks that may occur due to various reasons. GDPR course can help analyze these attacks and get into core of the reasons of this attack.


With changes in technology, businesses are necessitated to invest in technical aspects as well as data security aspects. Today, various organizations are catering to different countries, requiring them to follow and operate as per the applicable laws. To ensure that such transitions take place smoothly, businesses need to hire professionals who are updated and skilled in the relevant field. GDPR Certified Data Protection Officer is preferred to carry out such roles. Data Protection Officers acquire the skillset to apply the latest data security practices to the organization. This further assist business in decreasing the costs incurred for non-compliance.

Posted in ITSM

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