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Introduction
With robust technological changes, innovations are constantly made to improve people’s lives. The resulting changes have impacted the dynamism of all professions at large. While the main goal of implementing the newest technology within an organization is all about bringing efficiency, certain domains still need a mix of humans and technical systems. One such profession among these is that of project management. A recent study reveals that Project Management Professionals-PMP are getting paranoid about the infusion of Artificial Intelligence within their organizations. The main reason is the loss of jobs for such managers as it is believed that the AI systems are quite fast and reliable without the essence of humans’ emotional quotient.
What managers have failed to understand is that AI cannot replace their jobs as it is based on pure logic and state-of-the-art analysis techniques. In simple words, introducing AI in businesses interprets vast amounts of data and generates results as authorities desire. AI cannot head projects. Therefore, the jobs of various project managers are safe. Businesses have implemented AI for one major reason: to reduce the time spent on monotonous tasks and divert it towards any problems or obstacles that arise while managing a project.
What is the need for AI?
Instilling AI into the organization’s framework has drastically changed the way of work, especially in project management. We can see that AI has significantly simplified the creation of project heads and their team members with automated processes. With the establishment of AI, one other radical change that can be noticed is the refined emotional intelligence factor of project heads, which restrains them from making biased decisions during conflicts. This has resulted in increased accuracy and on-time delivery of projects to clients.
Moving forward, project managers will make the most of AI tools. A smooth flow of processes will enable project managers to guide their team members to manage tasks effectively, thereby preventing deviations from the planned schedule. Though bots cannot alienate individuals from the organization, we can soon see them sending notifications to follow up on emails or about the approaching due dates for project deliveries.
How can managers make effective use of AI?
Well, project managers are deemed to accept the changes that come with the introduction of AI in their activities, as businesses want to gain a competitive advantage over their counterparts and stay unique in the industry. Hence, we see that various organizations have applied AI in their performance tools to track progress and achieve the desired goals of projects. Let us see how AI solutions can be an advantage for project managers.
Cutback on errors:
Inducting AI in the project planning process has proved to reduce errors that arise during various tasks programmed for a given project. While it takes a great amount of human effort to discover these errors, AI tools can help managers detect these errors quickly, thereby increasing the quality of a project.
Intimation of risks:
By revisiting past project data, AI tools can assist managers, and their teams analyse if the path taken for completing a project has any potential risk by correlating actual work with planned activities. Thus, managers can use this data to make necessary changes beforehand, resulting in lesser deviations in cost.
Increase in productivity:
The process of predicting errors and risks through AI is directly proportional to the increase in efficiency of project managers. Simple tasks can be pre-programmed, letting the managers utilize the extra time for making improvisations in the project. According to research, it is proved that by 2021, managers will be more productive and efficient through the inclusion of AI within the structure of the organization.
Faster decision-making process:
AI tools can scroll through extensive amounts of data to convert it into useful information and guide managers in making swift decisions. Whilst preparing an understanding of key indicators within the process of projects, AI can assist managers in devising new ideas to curb complicated methods of the project, resulting in the timely delivery of projects.
Allocation of resources:
AI tools can scan past data on previous projects to provide managers with insights and analysis on how resources must be allocated for the current project, ensuring the same errors are not repeated. The team working on a particular project will be given deadlines to stick to, thereby facilitating the manager to make any necessary corrections.
Conclusion
Today’s project managers must always be industry ready and constantly look for new techniques to help in efficient project management. This, in turn, helps the organization they work in to be in a favourable position compared to their competitors. Applying AI-based solutions within the work processes has been a boon to the company over the years. To effectively reap the benefits of AI, managers and machines need to continuously join forces to enforce a robust infrastructure that attains successful completion of projects.
